HOW TO APPLY &
More fine print
A life changing experience awaits you
These are the steps to get started
September - November: Applications Due (specific dates vary by club)
October-December: First round of Club Interviews (specific dates vary by club)
January: District Interviews
March-May: Host Countries Announced
March and April: Orientation
1. START PLANNING EARLY
The Rotary Youth Exchange program is highly selective so start planning as soon as possible. For long-term exchanges (LTEP), apply in September for exchanges that begin the following school year; for the short-term program (STEP), apply in September for the following summer. If you wish to travel when you’re in 11th grade, you should apply in September of your 10th-grade year. The reason for the early deadlines? Our sponsor Rotary clubs and district have an extensive selection and orientation process, which helps us identify the best candidates and prepare you well for your time as Youth Exchange students.
2. CONTACT ROTARIANS IN THE AREA
Youth Exchange is administered locally. Chances are Rotary clubs near you are involved in the program: There are approximately 10 Rotary clubs in our District that participate in this program. Identify the club closest to you. You may also contact the District Youth Exchange Chair, Hal Beals. Remember that participation in Youth Exchange varies from country to country, so check with your local Rotary club for details.
3. FILL OUT AN APPLICATION
After you’ve gotten in touch with your local Rotary club, Rotarians from your area will supply a preliminary application for you to fill out and schedule an interview with you and at least one of your parents/guardians. If that application is accepted, candidates will complete a full application and go through the district interview process in January. Your Rotary District chair and local Rotary club will help guide you through the application and interview process.
4. OTHER THINGS TO KNOW - long term exchange
Program Cost: While Rotary Youth Exchange is the least expensive of all full year exchange programs, and is considered a Scholarship by many high schools and colleges, there are out of pocket costs for the families.
The Long Program: $5,000.00 is paid to Rotary District 5030 Youth Exchange Committee and includes an open-ended round trip ticket to the host country, VISA processing, interviews, orientations, background checks, conferences and Rotary Blazer.
Mandatory Insurance: Each host country requires proof of special medical and accident insurance that must be purchased in the host country. The host country Rotary committee will direct you to the approved insurance company and policy. Students will not receive a student Visa unless proof of insurance is part of the Visa application. Costs vary by country - but it is generally around $1200. Employer based group medical plans do not cover foreign study programs.
End of Year Excursion: Rotary Youth Exchange students from across the host country meet and tour their host country by bus for two weeks at the end of the academic year. Students never forget their time with their exchange brothers and sisters. Costs vary by country but expect $1500, give or take. The welcome letter from the host country will give you the details and the fees.
Emergency Fund: Many host clubs require that you deposit $500 into an emergency fund to cover out of pocket expenses in the event of an emergency medical situation, etc. The host club’s welcome letter will cover this and suggest arrangements.
Incidentals: The host Rotary Club will provide a monthly stipend to the student of up to $150 for incidentals. You may supplement that if you desire. The host family provides room and board and the host Rotary club makes arrangements at a public school.
Total out-of-pocket expenses total: $8,000 - $9,000.
Commitments - This is very important
In order for your child to be formally accepted as a long-term exchange student from District 5030, your family must recruit 2-3 different families to host the visiting foreign exchange student who will be here attending high school while your child is abroad. Host families must live in the same school service areas as your child's high school. All adults in each family must pass a background check and meet other Rotary standards to be approved as a host family. You are highly encouraged to consider hosting the inbound student. If you are not able to host the inbound student you must recruit another family to take your place to ensure the visiting student is able to experience America from multiple perspectives. If you cannot host an exchange student or help recruit host families, your child will not be able to go on the exchange.
The Short Program: $500 paid to Rotary District 5030 Youth Exchange Committee. This covers selection interviews, orientations, background checks, travel insurance and Rotary wear.
Round Trip Airfare: The families that have been matched for the exchange cooperate in making travel arrangements and setting the dates of the exchange. Rotary desires that the students travel together on one leg of the journey. District 5030 participants must purchase tickets from our Rotary approved travel agent.
Other costs you will be responsible for include:
Primsleur Foreign language training program access fee: $60.00
Round trip airfare purchased through our Rotary approved travel agency - $1200-$1800. Exchange matched families make their own travel plans. Students are expected to fly together for the middle flight of the exchange.
The student you host is a member of your family and is expected to participate in family activities and trips. If you would pay for your child, then you are expected to pay for the exchange student.
Incidental Expenses: The exchange families provide room and board for the exchange student. If the family takes a special vacation or trip with the student, families should discuss cost sharing in advance of the exchange.
Estimated out of pocket for the family: $1800-$2500.
Host families who participate in the exchange program must agree to a background check and reference checks for all adults over 18 or living in the home as well as an in-home interview process. This helps Rotary ensure visiting exchange students are placed into a safe and welcoming environment that will leave a positive impact on their exchange experience.
Upon preliminary approval, the host family members complete an online training program covering the rules of our exchange program and receive an orientation prior to the arrival of the student in their home.
The exchange student should have their own bedroom or their own bed in a shared with no more than one host sibling of similar age and gender. The exchange student should also have access to a quiet area to study.
Exchange students are expected to become a member of your family. They should be included in all family activities and can be expected to keep their spaces tidy and participate in a few reasonable household chores. as you would expect of your own teenaged children.
Families with or without children of any age are welcome to apply to host a Rotary exchange student. Each exchange student will stay with 2-3 host families during their exchange year to experience America from different perspectives. Host families should live in the service area for the high school the exchange student will be attending or live close enough to provide daily transportation.
Host families are not provided with any form of financial assistance in exchange for hosting a student. If you are interested in hosting an exchange student please contact your local Rotary club. For more information contact Hal Beals.